Recording Sessions
Sessions are a great way of recording where you actually spend
your time on.
Imagine you are at work... Most of your day is spent at your
computer. You are going to be splitting your time up between a
number of different jobs.
Lets imagine that you have 3 jobs listed for the day:
- Prepare report for manager.
- Review CVs of new job candidates.
- Plan tasks for your own minions.
If you want to start work on the report, click on that task and
press the
button. From that point, JXCirrus Diary
will start recording the time spent on that task. Later in the
day, you finish the report, so you want to start looking at CVs -
Press Start Session for the CVs task. Later, your boss wants some
changes to the report, so you press
for the report task. Finally, you get to planning
tasks (press Start Session for that). Then it is home time, so you
press
(on the main toolbar)...
Now you know exactly how much time you spent on each job. This is
great for:
- Workplaces where you have to enter timesheets (especially if
you bill to external clients).
- Keeping records of actual time versus planned time (if you
want to improve your estimating).
- Keeping track of your total time spent on a project for small
business.
Starting and Stopping
To start recording a session:
- Select a Task or Appointment.
- Press the
button.
When you are recording a session, the task you are recording will
appear as a green button on the toolbar, with the title of the
task, and the time for that session. If you click on this task,
the app will take you to that task. For mobile
applications, this will take you to the Entry Details view.
For desktop, it will go to that entry in your current view.
When you want to stop a session, press the
,
which is on the main toolbar.
Viewing Session Information
There are many different areas where you can see the session
information:
- In the selected entry view (on the right of the main screen on
the desktop, or the whole screen for mobile) - It shows a list
of the Spent Time for an entry (all of the different sessions
you spent). It only lists the most recent 3 sessions (unless you
click on the Show Details link). It also shows "Time Spent" just
below the task duration.
- The Tree View lists the time spent as a column
- The Day view will list all of the sessions that you spent
during a day (in the left hand list). In the right-hand panel,
it gives a tree-like breakdown of the time spent on the
different tasks (just for that day).
- If you edit a task/appointment the spent time is listed on on
the Spent tab.
- Spent time is shown in the Timesheet view in JXCirrus Project.
Editing Session Information
There are 2 ways you can edit your spent time (if you made a
mistake on what session you ran).
- In the Day view, double click on session, and you will be able
to edit the start and end time (handy if you forgot to start
recording when you actually began work on a job). You can also
delete time entries by pressing the Delete key.
- If you edit the entry and go to the Spent tab, you can edit
(or delete) any of the entries in the list (or even add in new
ones).
- In JXCirrus Project, adding new timesheet entries for tasks
will create time-spent records.